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DM 78, s. 2016 - Computation of Public School Teachers' Proportional Vacation Pay (PVP) for School Year (SY) 2015-2016
















Information on Proportional Vacation Pay (PVP) (Most Frequently Asked Questions)
(by Odylon P. Villanueva  9/26/2013)
Teachers, especially who are beginners in the public school system must be oriented not only on how to conduct a good classroom management as they go on daily teaching. They should also be oriented regarding the primary concept in compensation, which includes the basic pay received by an employee pursuant to his employment, including all other fringe benefits accruing to his position. Aside from this is the hiring rate which is the first step in salary grade of a given class. As part of it, they must be informed well such as the Proportional Vacation Pay (PVP) so that they don’t expect too much for the continued payment of their salary once they are included within the payroll system. They may not receive the salary in April and May, or they might be deactivated in payroll from June to July due to earned PVP.

The following are the most-frequently asked questions about Proportional Vacation Pay (PVP):
1. What is Proportional Vacation Pay?
• Proportional Vacation Pay (PVP) refers to compensation of teaching personnel during Christmas and summer vacation computed in proportion to the number of days they have served during the school year.

2. Who are entitled to Proportional Vacation Pay?
• All teachers who rendered one (1) year or more in the service are entitled to full payment of PVP, provided that they have not incurred more than three (3) days of absences without pay from the beginning up to the end of the school year. Three (3) days absent without pay is equivalent to one (1) day deduction in PVP. The reference for computation of PVP is under the DepED Memorandum No. 86, s. 2013, entitled Computation of Public School Teachers’ Proportional Vacation Pay (PVP) for SY 2012-2013.

• Newly hired teachers who have rendered at least more than one (1) month in service are entitled to Proportional Vacation Pay (PVP) salary. Even they were hired in the middle of the school year. Their salary was computed based on the affectivity of their appointment, the basis of the reckoning date of summer vacation days they have earned in a school year.

• Retired teachers are also entitled to payment of PVP. The same computation is applied. The total days rendered is until the day before the effective date of retirement.

3. What is PVP-Overpayment?
• To be entitled to full payment of Proportional Vacation Pay, teachers should have rendered continuous services for the School Year. The total number of days for PVP this School Year (SY) 2012-2013 is 84 days, including Christmas vacation (or Seventy Two (72) days, less 12 days Christmas vacation). Hence, if you are entitled only, for example, 64 days PVP, eight (8) days shall be deducted as PVP-Overpayment.

• NOTE: Your deductions on PVP-Overpayment are based on the PVP Reports submitted to the Regional Payroll Services Unit (RPSU) which originally came from respective districts. It is usually reflected in payroll during the months of June or July.

4. Why I am still deducted of PVP-Overpayment since I am already deducted of my absences?
• Please note to be entitled to full payment of Proportional Vacation Pay, teachers should have rendered CONTINUOUS services during the school year. While you are already deducted of absences or your salaries cut due to leave without pay, you are also deducted of PVP-Overpayment.

5. How to compute the Proportional Vacation Pay?
• The Department of Education (DepED) has provided the field offices yearly with a standardized basis for computation of PVP. Please refer to the DepED Memorandum for the uniform basis of computation.

6. Are the services at the Local School Board counted in the computation of Proportional Vacation Pay of the present employer?
• Proportional Vacation Pay (PVP) is computed only for permanent teachers in the public school system. The effectivity date of your regular appointment as Teacher-I is the basis for computing your PVP. Your services earned as a teacher in a local school board shall not be counted in the computation of PVP.

7. Can teachers use services rendered during Christmas and summer vacation to offset the over-payment in PVP?
• Authorized services rendered by the teachers during the Christmas or summer vacation can be used to offset deductions on PVP-Overpayment or can be converted into service credit to offset future absences due to illness.

8. Up to when the PVP-Overpayment shall be deducted?
• If the total deduction can be deducted for a month, then the deduction is only for one month. The termination date is reflected in the payslip.

9. Why do some teachers have a deduction on PVP-Overpayment even without leave of absence during the school year?
• For those who had served continuously during the school year but were deducted of PVP-Overpayment, you must inform immediately the field offices in your respective districts/division and they will be the one informing the Division Offices or Regional Payroll Services Unit (RPSU) for the necessary action.

10. A teacher was deactivated in payroll for four (4) months (February to May) due to a leave of absence without pay for two (2) months (February to March). Upon computation of PVP, he/she is still entitled to payment. Who will prepare the payroll for payment of PVP for which he/she is entitled? 

• The payment can be done through the preparation of supplementary payroll by the Division Office or any of its implementing unit. The Regional Payroll Services Unit (RPSU) prepares only regular payrolls.

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  1. This good but ds shud be implemented next yr or had at least a year notice. Kung alam ko na ganito eh d sana kahit masama pkiramdam ko pumasok ako such factor will b unfair to those wer really sick. I say this memo is sick f implemented without 1 year prior notice. #arminluistro kindly reconsider

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